Your 24/7 access real time accounting system

The world is changing fast
Technology is moving at an incredible rate and this is certainly the case with accounting systems. All the major software companies are committed to cloud accounting systems and very soon support will cease for desktop systems.

This means – unless you want to struggle with a manual or spreadsheet-based accounting system – you will have to move to the cloud sometime soon. And that’s not such a bad thing…

A cloud accounting system will make your life so much easier. Let’s look at the 4 common types of accounting system:

A manual system is cheap; you only have to buy a book. But that’s a false economy. Manual systems simply take too long. And your time is too valuable.

It also takes the accountant more time to produce accounts, so you end up with bigger accountancy fees. Manual systems also do not provide that all-important management information for making great business decisions.
Excel and other spreadsheet-based systems are also cheap. And whilst you can automate some processes (e.g. adding up columns), they take time to set up, you need advanced Excel skills to produce management reports and you can waste hours changing the spreadsheet as your business grows and evolves.

Then there is the old-fashioned desktop system. Whilst these are far better than manual and spreadsheet-based accounting systems they come with ahost of hidden costs. Yes, the software can be relatively cheap. But that’s a false economy because of these hidden costs:

Customisation – setting up the software and any reports to work for your business,

Implementation – many desktop systems have been around for years and are cumbersome. You can waste hours carrying out data entry in old- fashioned ways,

Hardware – because a desktop system is hosted internally you must maintain your hardware to meet the demands of changing software,

Software upgrades – you must deal with (often costly and compulsory) software upgrades. This can cost you in terms of paying for the upgrade, spending time carrying out the installation, and sorting out the mess if the installation doesn’t work,

Security – this is a big one. Your sensitive financial data is only as secure as your internal system. What if your premises burn down and the hard drives are destroyed? What if your hard drives fail (which is not uncommon)? What if your computer systems are subject to theft? How safe are your systems from hackers?

• Back up routines – Because the security of your financial data is so critical you must schedule regular back up routines. And that means every single day at least (because systems can fail at any time), and

• Restoring data – when things go wrong you will then need to restore your data from a back up. That takes time. It’s stressful. What if back up is corrupted and doesn’t restore? Have you ever tested your system to ensure you can successfully restore in the event of disaster?

The modern business needs a state-of-the-art accounting system
In contrast a modern cloud accounting system gives you the following benefits:

• It saves you a very significant amount of time,
• Gives you 24/7 access to up-to-date financial information and reports (you can use cloud-based software from any device with an internet connection),
• You can sleep at night knowing your sensitive financial data is always secure and backed-up automatically,
• No system downtime because all software upgrades are automatically installed. This worry-free maintenance saves you time and hassle,
• It could possibly reduce your accountancy fees because it makes it easier for your accountant to produce end of year accounts, and
• Since your accountant can access your data 24/7 you get more value from an accountant – they will help you run and grow your business rather than just adding up the numbers.

To help you identify the best option for you here is a quick overview:

Cloud Plus set up – This is the best option for busy business owners who want the maximum out of their cloud accounting system so they can make the best business decisions based on the best quality information.

Cloud Complete set up – This is our most popular option because you get on going support for 6 months and you can spread the payments making cash flow easier.

Cloud Essential set up – This option is best for those business owners who are simply looking to get a basic cloud accounting system set up fast

Popular Add-Ons

Here are a couple of things we are often asked about that we can give you a fixed price for:

Accounting record clean up and business review

Processing transactions, finding entry errors, reconciling differences is what we do. Day in and day out. Before moving across a trial balance and other data into a cloud accounting system it’s essential that everything fully reconciles and balances. If you are worried that this isn’t the case, we will give you a fixed price for reviewing your accounting data and making sure that everything is in order which means the transfer across will be as seamless as possible.

This is how you benefit from our accounting record clean up and business review service:

A Full Operational Review

of your current record keeping and systems to find quicker, better and cheaper ways for you to keep up to date,

Rigorous Quality Control Checks

on the financial information, VAT returns and accounts to eliminate any errors which may cause you problems when the tax authorities decide to check your records,

A Dedicated Professional

to get your accounts back up to date in the shortest time possible and saving you the time and hassle of doing it,

Reduced Accountancy Fees

because it makes it easier to produce end of year financial statements,

We Will Liaise With HM Revenue & Customs

on your behalf if any of your previously filed information needs to be corrected, or if you are behind with any of your statutory filings.

Ultimately, we want to save you time, remove stress and help you to sleep at night knowing your financial data is accurate and up-to-date.

Doing your books for you

Every business owner hates bookkeeping and paperwork. Unfortunately it has to be done. And it has to be done in a prescribed format… otherwise the tax man will be on your back. And when done accurately it provides critical financial information, key performance indicators and aids decision making.

And because everyone hates bookkeeping

– you’d much rather be out there making money from your business – most people endupdoingitintheeveningorat weekends. Yet, shouldn’t evenings and weekends be spent playing with the kids, spending time with your friends and loved ones, or out on the golf course?

So why not let us take away all that hassle so you can spend your time with the people you love, doing the things you love.

Doing your payroll for you

If you are a limited company or have employees, you will need to have a PAYE scheme set up and operate payroll. Many of our clients choose to let us run the monthly payroll. Let us know if you’d like us to take away that hassle for you.

Keeping on top of – and understanding – your numbers

Management reports, forecasting and budgeting help you plan and will give you an early-warning signal if you are likely to face cash shortages. Our management reporting service is broken down into three packages so you can choose the one that works best foryou.This service will give you a continually up-to-date complete picture of what your business might look like in the future. In fact, this is such a powerful business planning tool banks very often insist on it as part of raising finance.

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01827 780550